By Outlook makes it easy to accumulate dribs and drabs of data. That can make it tough to find information. Outlook has a tool called Instant Search that addresses that exact problem — and it’s pretty slick.
Nov 25, 2014 - Microsoft is aware of the issue. On the Outlook menu, click Preferences. Under Personal Settings, click Fonts. Under Item lists, on the Font size pop-up menu, click an option.
Near the top of the Information Viewer pane, in the center of the screen, you see the Instant Search box. It’s a box with a magnifying glass on the right and some text on the left.
Click that box and type the first few letters of a word you want to find within the current module. Almost immediately, the Information Viewer screen goes blank, then shows only the items that contain the text you entered. For example, if you’re in the Contacts module and you type jon, you see only the records that contain names like Jones, Jonas, and Jonquil — any word that contains the letters jon. While Outlook is displaying the items it found, the magnifying glass is replaced by an X. Clear the search results by clicking the X. The Instant Search box helps you find items in a jiffy.
In some cases, searching for a certain group of letters isn’t specific enough. For example, you may want Outlook to just show the people named Jones and who work for XYZ Company. You can create a more detailed search by clicking the More button on the Ribbon after you click inside the Instant Search box to activate it. That reveals a group of labeled boxes you can select to search for specific types of information. The exact collection of boxes varies according to which Outlook module you’re searching. If you’re in the Contacts module, you have such choices as Name, Company, Business Phone, and so on. To find all the Joneses at XYZ Corporation, search for the name Jones and the XYZ Company; instantly, you’ll be keeping up with the Joneses at XYZ.
Hi guys, I forgot about this post as I went away for training and then had some other projects and catch up work when I got back. Anyway to resolve this issue we had to reboot all the mail servers. I know that sounds weird for a problem that only affected one user on every machine but his Desktop. It resolved a similar problem on another forum where they had the same exact issue. He's in a mailbox database that is in a dag group with two exchange servers.
Basically we did windows updates and rebooted the secondary one night, and the next night we failed the active databases over and did windows updates, rebooted, then failed the active databases back. We also have an older 3rd Exchange server that was our original single server but we migrated everyone off of it in favor of a dag exchange group on newer (2012) OS. The old server is just in place as it breaks lync / skype for business outlook sync if brought down. We'll probobly just keep it around until server 2008 R2 goes EOL and then hopefully the CIO lets me move it all to O365 hosted.
I don't know if you all have found the solution but this should fix it. Just tested and resolved with the following process. In the case that you migrate a system or some other sort of anomaly causes an issue with Outlook to where it shows no search results this is how you fix it.
First start by Removing the account from outlook. Go to Outlook Preferences Accounts. Select the account and then select the minus button. Confirm and select Delete. It will go through a brief process of deleting the account. Once the account is removed. Quit Outlook.
Next go to Outlook in the Applications folder and right click then select Show Package Contents. In here go to Contents ShareSupport. Open the Outlook Profile Manager. Select the Main Profile and select the minus button in the bottom left hand corner to delete it. Once deleted create a new profile with the plus button in the bottom left hand corner.
Rename the profile to the users first name or something other than 'Main Profile'. Note: Do not include special characters in the Profile name it will blow things up. Next open Outlook and go to Outlook Preferences Accounts. Select the plus button in the bottom left hand corner and then select Exchange for the account type. Alternatively you can click on the Exchange Icon. Enter the credentials and let the email download. Do a test search.
If results show. Appleninja wrote: I don't know if you all have found the solution but this should fix it. Just tested and resolved with the following process. In the case that you migrate a system or some other sort of anomaly causes an issue with Outlook to where it shows no search results this is how you fix it. First start by Removing the account from outlook. Go to Outlook Preferences Accounts.
Select the account and then select the minus button. Confirm and select Delete. It will go through a brief process of deleting the account. Once the account is removed. Quit Outlook. Next go to Outlook in the Applications folder and right click then select Show Package Contents. In here go to Contents ShareSupport.
Open the Outlook Profile Manager. Select the Main Profile and select the minus button in the bottom left hand corner to delete it.
Once deleted create a new profile with the plus button in the bottom left hand corner. Rename the profile to the users first name or something other than 'Main Profile'. Note: Do not include special characters in the Profile name it will blow things up. Next open Outlook and go to Outlook Preferences Accounts. Select the plus button in the bottom left hand corner and then select Exchange for the account type. Alternatively you can click on the Exchange Icon.
Enter the credentials and let the email download. Do a test search. If results show. This problem has sporadically cropped up in my environment still. I do not know what is causing it but I do have a solution that has worked 100% of the time when it does happen. The following commands do fix it, as posted by someone else in another thread.
I believe the key line may be the neverindexmetadata line. (haven't been able to replicate the problem enough to narrow things down). Sudo mdutil -i off / sudo rm -rf /.Spotlight. sudo rm -rf /.metadataneverindex REBOOT the computer NOW sudo mdutil -i on / sudo mdutil –E. This is sort of a workaround fix but it worked for me! I'm on an iMac late 2014 model with Outlook 2016 Mac.
What I did was move all messages to another temporary folder within Outlook and then back to their respective folders one folder at a time or to whatever messages you want indexed again. It somehow forces Outlook to index them again and search now finds them again! Give it a shot. Hope it helps you. It helped me and only took a few minutes since I have one large Archived folder. I'm back up and finding emails once again:).
Ahmedali18 wrote: This problem has sporadically cropped up in my environment still. I do not know what is causing it but I do have a solution that has worked 100% of the time when it does happen. The following commands do fix it, as posted by someone else in another thread.
I believe the key line may be the neverindexmetadata line. (haven't been able to replicate the problem enough to narrow things down). Sudo mdutil -i off / sudo rm -rf /.Spotlight. sudo rm -rf /.metadataneverindex REBOOT the computer NOW sudo mdutil -i on / sudo mdutil%u2013EI get sudo mdutil%u2013E Error: invalid path `%u2013E' on the last step?